Personal data in billing (GDPR)
Document type: Privacy notice — billing section
Version: 0.2
Controller: Converging Realities Ltd (Academbee)
Last updated: October 2026
1. Controller
Converging Realities Ltd
Panagias Kikkou 38, 2331, Lakatamia, Nicosia, Cyprus
VAT: CY-60016510L
Privacy contact: Savvas Iedidis — support@academbee.com
Supervisory authority (Cyprus): Commissioner for Personal Data Protection
2. Billing data we process
Identity, subscription status, Stripe ids, payment amounts, invoice numbers, last 4 card digits (from Stripe), email content logs, legal acceptance records, grace/dunning state.
We do not process full card numbers on our systems.
3. Purposes and lawful bases (GDPR Art. 6)
| Purpose | Basis |
|---|---|
| Subscriptions and renewals | Contract 6(1)(b) |
| Payment method update via Stripe | Contract 6(1)(b) |
| Transactional email (activation, renewal 30d/14d, failed payment, cancel, upgrade/downgrade) | Contract 6(1)(b) |
| In-app billing banners | Contract 6(1)(b) |
| Invoices and tax | Legal obligation 6(1)(c) |
| Fraud / chargeback evidence | Legitimate interests 6(1)(f) |
| Terms acceptance audit | Legal obligation / Contract |
4. Processors
Stripe, SendGrid, Supabase, Vercel — DPAs required. Sub-processors per main Privacy policy.
5. Retention
| Data | Retention (indicative) |
|---|---|
| Invoices / payments | 7 years (tax) |
| Subscription history | Account lifetime + limitation period |
| Legal acceptances | 6 years after end of relationship |
| Webhook idempotency logs | 24 months |
6. International transfers
Standard contractual clauses and supplementary measures apply where data leaves the EEA/UK, as described in our Privacy policy.
7. Your rights
Access, rectification, erasure (subject to invoice retention), restriction, portability, objection, complaint to supervisory authority. Contact support@academbee.com — one month response.
8. Automated decisions
Grace lock and delisting follow defined billing rules — no solely automated legal-effect decisions without human review for appeals (support contact).